Now that we’ve looked at some of the benefits of automation, here’s a list of our top 10 recommendations for office automation projects you can tackle this week. For example, you can include a section on the form that lists out-of-policy items and require that employees include receipts with their claims.
But if they claim out-of-policy items or forget to attach receipts, the finance team has to spend hours correcting these mistakes.Īutomation tools help you improve compliance. Employees typically have to fill out a form to claim work-related expenses.
Manual processes can lead to compliance issues.Ĭonsider the expense approval process. This is useful for forms like purchase orders and invoices. You can take it a step further and have fields perform calculations automatically. For example, you can digitize your forms and restrict the type of data that employees can enter. These types of mistakes can delay work and cost a lot to fix.Īutomation helps reduce the risk of errors. Manual processes are riddled with errors.Įmployees may enter the wrong data when filling out a form or make a simple calculation error when adding up totals. With a process automation solution like frevvo, you can create workflows that route forms to the right approvers. Employees waste time when they have to chase signatures. This leaves less time for higher-value work.Īutomation lets you reduce and even eliminate mundane tasks altogether, allowing employees to be more productive. Increased Productivityĩ4% of employees perform repetitive and time-consuming tasks, such as entering data and creating documents. Here are some of the benefits of implementing an office automation system. Turning to process automation allows you to streamline operations and increase efficiency across the board. What Are the Benefits of Office Automation?īusiness processes are at the core of every organization. Think of all the paper, time, productivity, and morale you could save by tackling a few automation projects. You can also make the whole workflow run more efficiently (and sustainably!) simply by making forms mobile-friendly and e-signature-enabled. You can also create conditional routing rules to make sure that company procurement policies are universally enforced, even when employees forget (or didn’t read) the policy. In the example above, you can eliminate the email and follow-up steps with automated routing and reminders. Sending the form to the accounting department.The manager printing, signing and scanning the form, and sending it back.Emailing the document to a manager for approval.Once you break a workflow down into individual steps, it’s easy to see which steps could be eliminated or significantly streamlined if you standardize and automate your workflow.įor example, the purchase requisition approval workflow may include: The best workflows to automate are the ones that feature repetitive tasks, and whose desired outcomes can be predicted and directed by rules.
If you’re unsure whether a process is a good candidate for automation, try breaking it down into individual workflows and granular tasks. This translates into cost savings, happier employees, and better customer experiences. Office automation can reduce errors, improve compliance, and save a lot of time, allowing employees to focus on more engaging tasks. Office automation means eliminating manual work by automating the routine tasks and processes that employees perform on a daily basis to make businesses function.